About this role
Run the back office for a fast-growing remote team. You'll own invoicing and collections follow-up, track payments and project timelines, schedule and coordinate vendors, and keep nothing from slipping. A hands-on role for an organized, proactive coordinator who chases what's outstanding until it's closed.
What you’ll do
- Own invoicing, collections follow-up, and payment tracking end to end.
- Track project timelines, deliverables, and outstanding items.
- Schedule meetings, appointments, and installations; coordinate vendors and subcontractors.
- Build and maintain spreadsheets, trackers, and digital records.
- Communicate with clients and the team on outstanding items and next steps.
- Identify and improve internal processes and workflows.
What we’re looking for
- 8+ years of hands-on administrative, office-support, or project-coordination experience.
- Direct experience with invoicing, collections follow-up, and payment tracking.
- Strong organizational skills and the discipline to chase items until they close.
- Solid Excel / Google Sheets skills and comfort with project and accounting tools.
- Clear written and spoken English and reliable U.S. business-hours overlap (Mon–Fri, 10 AM–6 PM US time).
Nice to have
- QuickBooks or other accounting/invoicing software experience.
- Experience with project management tools (Asana, Trello, Monday.com, ClickUp).
- Prior experience supporting U.S.-based leadership or PMs directly.
About F5 Global Talent
F5 Global Talent is a people-first company that hires experienced professionals and places them in long-term, fully remote roles with leading U.S. companies. We are your direct employer of record — we handle payroll, equipment, HR, and ongoing support, so you can focus on doing your best work. To date we have placed 500+ professionals, and 98% remain with their role past the first 90 days.