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Operations & Coordination

Construction Operations & Preconstruction Coordinator

RemoteFull-TimeUS Eastern Time

This role runs on US Eastern Time hours - a full night shift if you are in India. You will be in direct daily contact with a US business owner, subcontractors and agencies, so spoken and written English must be clear. It requires 3+ years of hands-on construction project administration, preconstruction coordination, document control, or construction executive-assistant work. You will handle confidential payroll and financial information, and background verification is required before you start. If any of these are not a fit, please do not apply.

Own the bid calendar, subcontractor RFQs and project documentation for a U.S. general contractor - build the bidder list, chase missing pricing until it lands, and keep a live tracker on every active project. US Eastern Time hours.

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About this role

A U.S. general contractor is currently running its entire bid calendar, project documentation and vendor follow-up through one person, the owner. This seat exists to take that over. You would be the operating link between the owner, superintendents, subcontractors, vendors and agencies: maintaining bid folders, plans, specifications and addenda, preparing and distributing subcontractor RFQ packages, tracking responses, and chasing missing pricing until it lands. Alongside that you would keep a live dashboard on every active project, and track RFIs, submittals, change orders, invoice backup, punch lists and closeout documents. It is a broad coordination seat rather than a specialist one, so estimating depth is not what matters here. What matters is follow-up that does not stop, trackers you build yourself, and writing down how the work gets done so someone else can repeat it.

What you’ll do

  • Maintain the bid calendar, bid folders, plans, specifications and addenda
  • Prepare and distribute subcontractor RFQ packages
  • Track RFQ responses and chase missing pricing until it lands
  • Build bid tabs and scope comparisons for the owner to review
  • Keep a live dashboard on every active project - deadlines, open issues and follow-ups
  • Track RFIs, submittals and change orders
  • Maintain invoice backup files, punch lists and closeout document packages
  • Support light bookkeeping and payroll processing
  • Write down how the work gets done - SOPs, checklists and desktop procedures

What we’re looking for

  • 3+ years in construction coordination, preconstruction, project administration, document control, or as a construction project assistant
  • Comfortable reading and organizing plans, specifications, addenda and bid documents
  • Strong Excel skills, including building and maintaining your own trackers
  • Relentless follow-up - chasing subcontractors and vendors until you get an answer
  • Clear written and spoken English for daily contact with a U.S. business owner, subcontractors and agencies
  • Able to work US Eastern Time business hours long term
  • Comfortable handling confidential financial and payroll information
  • Willing to complete background verification before you start

Nice to have

  • Experience supporting U.S. general contractors
  • QuickBooks or ADP experience
  • Bluebeam Revu, PlanSwift or Procore experience
  • A track record of building SOPs and checklists

About F5 Global Talent

F5 Global Talent is a people-first company that hires experienced professionals and places them in long-term, fully remote roles with leading U.S. companies. We are your direct employer of record — we handle payroll, equipment, HR, and ongoing support, so you can focus on doing your best work. To date we have placed 500+ professionals, and 98% remain with their role past the first 90 days.

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Full-time, dedicated, remote. Complete the six steps below - it takes about twenty-five minutes.

This role runs on US Eastern Time hours - a full night shift if you are in India. You will be in direct daily contact with a US business owner, subcontractors and agencies, so spoken and written English must be clear. It requires 3+ years of hands-on construction project administration, preconstruction coordination, document control, or construction executive-assistant work. You will handle confidential payroll and financial information, and background verification is required before you start. If any of these are not a fit, please do not apply.

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